Call for Presenters

Call for Presenters 2021-09-13T18:46:24+00:00

The Extra Learning Opportunities Conference is a professional learning opportunity for administrators, grant writers, evaluators, program directors, coordinators, and staff of Pennsylvania’s Nita M. Lowey 21st Century Community Learning Centers. The ELO Conference seeks evidence-based session proposals that share promising practices and proven strategies for implementing high-quality afterschool programming.

Before You Apply

Before submitting your proposal, please review the following policies and guidelines for conference presenters.

Proposals must be submitted through the Call for Presenters online submission form. Incomplete proposals may not be considered. Applicants will be notified of their acceptance by early November.

Deadline: Friday, Oct. 8, 11:59 p.m. ET

Co-Presenting

If your session will be co-presented, please complete one submission form. Nominate a point of contact to begin the application. The point of contact will need to provide their email address and create a password in order to return to an application in progress. Co-presenters can access the team’s application form by using the login information provided by the point of contact. The point of contact is responsible for verifying all required fields are completed before the application is submitted.

Application Form

The following information is needed to complete the online submission form.

  • Session title
  • Session description for agenda (75-word limit)
  • Participant objectives (3)
  • Intended audience
  • Participant engagement
  • Contact info (name, email, phone number, Twitter handle [if applicable])
  • Job position title
  • Organization
  • Organization city and State
  • Biographical sketch for conference website (100-word limit)
  • CV/resume
  • Professional headshot

Website and Agenda

Presenters will be listed on the conference website and agenda in the following format:
John Smith, Ph.D., Adult Education Program Supervisor, Center for Schools and Communities, Camp Hill, PA

Presenters’ biographical sketches, headshots, session titles, and session descriptions will appear on the event website and may be used in the event agenda and marketing materials. Session information and biographical sketches may be edited for consistency.

Center for Schools and Communities will not share presenters’ addresses or phone numbers with registered attendees without permission.

Session Formats

The professional institutes provide an opportunity to explore a particular topic or practice in greater depth. The institutes should be informed by current research and draw explicit connections between research and current practices in the field. Participants will have the opportunity to engage in discussion about research, best practices, implementation strategies, example activities, and/or evaluation and assessment. Institutes should be designed to accommodate up to 75 participants.

An interactive workshop provides an opportunity to engage participants in active, collaborative, experiential learning. The primary focus of an interactive workshop is to facilitate participants’ development of one or more skills. Sessions that model a promising practice or instructional strategy and engage participants in the application, reflection, and inquiry are especially encouraged. Presenters are encouraged to use ZOOM breakout rooms to facilitate group discussion. Interactive workshops should be designed to accommodate up to 75 participants.

Session Content and Themes

ELO conference sessions are opportunities to share current research, best practices, and promising strategies for implementing 21st CCLC programs. Conference sessions may not be used to promote educational products and/or for-profit educational services.

The 2022 ELO Planning Committee seeks innovative proposals focusing on the following themes.

We invite proposals that focus on aligning in-school and out-of-school learning and the importance of identifying and responding to individual learning needs. Hands-on workshops that provide attendees with tools/resources in all academic areas including STEM are encouraged.

It is essential that the social emotional needs of students are met in order for them to be able to focus on academics. We invite proposals that focus on skill-building techniques related to self-awareness, self-management, responsible decision making, social awareness, and relationship skills.

We invite proposals that focus on the research base that shows the importance of family engagement in out-of-school time, as well as best practices and strategies for meaningfully engaging parents, families, and guardians of students from elementary through high school.

Global learning in out-of-school time means that programs expose students to global issues, cultures, countries, and languages. We invite proposals that focus on developing leadership and civic engagement with young people and highlight media literacy. Workshop topics on building social emotional development critical to cross-cultural understanding, communication and collaboration are encouraged.

We invite proposals that focus on staff recruitment, retention, and development. Workshop proposals related to leadership development in out-of-school staff are encouraged.

We invite proposals that focus on the design and implementation of quality afterschool programming, including summer programming. Quality programming/evidence-based curriculum session proposals should include current research and promising practices.

The collection, analysis, and use of educational data are central to educational improvement efforts. Data-driven decision-making is a cornerstone of educational practice in the 21st century, and federal and state regulations are pushing data-based programming to the forefront for determining accountability measures. We invite proposals that expand our understanding, conceptualization and knowledge of data collection, analysis and use to include educators at all levels (i.e. classroom teachers, school principals, district-level administrators) in the data-driven decision-making experience.

Selection Process

The Review Committee is charged with selecting a balance of proposals with respect to topics, formats, and audiences. At least three readers will review proposals for the following.

  • Relevance of content
  • Proposal objectives and participant outcomes
  • Audience engagement

The possible range for individual criteria score is 1-5 with 5 being the highest (criteria present but weak, a score of 1-2; average, a score of 3; extremely strong, a score of 4-5). The highest possible total combined score for a proposal is 15.

Notification of Accepted Proposals and Lead Presenter Responsibilities

Center for Schools and Communities will notify only the session point of contact of the acceptance or rejection of proposals, so the point of contact should keep a copy of the proposal and should share the acceptance decision with co-presenters. Applicants will be notified about the status of their proposal by early November.

Speaker Fees/Honorarium

The planning committee will negotiate with presenters if a speaker fee/honorarium is required for participation.

Technical Support

All presenters will have a moderator to troubleshoot any technical issues that arise during their session. Presenters will have the opportunity to attend a presenter orientation session and complete a presenter technical assistance form prior to the start of the 2022 ELO Conference. If you have any questions regarding the Conference, contact April McClenton.

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