EXHIBIT AT THE 2020 ELO CONFERENCE

EXHIBIT 2019-12-04T20:22:48+00:00

The 2020 Extra Learning Opportunities Conference is a direct exposure opportunity for you to interact and discuss your services or products with your target market. It offers a great networking opportunity to meet other service providers and prospective customers.

Conference participants will represent all who work on behalf of children and youth in a current 21st Century Community Learning Center, including administrators, grant writers, evaluators, program directors, coordinators and staff.

Application deadline: Friday, February 14, 2020

All organizations must complete the online application process in order to be considered as an exhibitor. The Center reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment (if applicable) and submit your certificate of insurance. We accept only online payments by credit card. Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about setup onsite and logistics will be sent via email two weeks prior to the conference.

The application will be available soon.

Fees

There is no fee to exhibit. Exhibitors will receive: one skirted, draped 6-foot table; 2 chairs; waste basket; and complimentary wireless internet. Electricity may be available at select tables – please indicate your needs on the exhibitor agreement and we will do our best to accommodate your request.

Additional Fees
There may be costs for any optional setup requests: phone, internet access (other than wireless), etc.

Limitations

  • Exhibits may not extend more than 12-inches from the front of the table
  • Exhibits or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other exhibitors
  • Meals are on your own

Conference Schedule

Tuesday, March 10
Registration and Exhibits Open
7:30 a.m. – 4 p.m.

Sessions
8:30 – 11:30 a.m.
1 – 4 p.m.

Wednesday, March 11
Registration and Exhibits Open
7:30 a.m. – 4:15 p.m.

Sessions
8:15 – 10 a.m.
10:15 – 11:45 a.m.
1 – 2:30 p.m.
2:45 – 4:15 p.m.

Thursday, March 12
Registration and Exhibits Open
7:30 a.m. – 12:30 p.m.

Sessions
8:45 – 10:45 a.m.
11 a.m. – 12:30 p.m.

For more details go to Schedule.

Exhibitor Hours and Location

  • SET UP Tuesday, March 10, 2020, 9 – 11:30 a.m.
  • Wednesday, March 11, 2020, 11:30 a.m. – 4 p.m.
  • Thursday, March 12, 2020, 7:30 – 11 a.m.
  • Thurdsday, March 12, 2020 at 12:30 p.m. by which all exhibits must be REMOVED

Exhibitors will be assigned their location based on type of vendor and date of submission of the application.

Certificate of Insurance

Upon completion of the registration process:

  • Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead
  • All other entities must submit a certificate of insurance (see requirements below)

Certificate of Insurance Requirements
Applicants must provide:

Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR Standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate

AND:

  • All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
  • All certificates must be signed by a licensed insurance broker or insurance representative
  • Sub-limits shall not be less than the per occurrence limit amount required

Give this information to your insurance company and they will provide you with the required paperwork.

Shipping Materials

Exhibitors are solely responsible for shipping and handling of their materials. If materials arrive at the facility prior to Saturday, March 7, 2020 storage fees may apply. If three or more boxes are shipped to the hotel, additional charges may apply. Confirmed exhibitors with shipping questions should contact Jeanette Consagra, (717) 763-1661 ext. 110.

Package Label
Hold for Center for Schools and Communities
ELO Conference
March 10-12, 2020
–ONSITE COMPANY CONTACT NAME–
Contact arrival date –XX/XX/XXXX–

Shipping Address
Hilton Harrisburg
One North Second Street
Harrisburg, PA 17101

Conference Location

Hilton Harrisburg
One North Second Street
Harrisburg, PA 17101
(717) 233-6000
Directions

Hotel

A limited block of rooms has been reserved at the Hilton Harrisburg at a discounted rate of $141 single/double occupancy per night plus tax until Monday, February 17, 2020 or until the group block is sold-out, whichever comes first. Reserve your room online or call (717) 233-6000 and reference block code “ELO” in order to obtain the discounted rate. Rooms are available on a first-come, first-served basis.

Parking

Parking for conference participants is available at the Hilton Harrisburg, Walnut Street Garage, 215 Walnut Street. Rates may be subject to a $2 increase.

  • Self-parking overnight guests; $10 per evening with unlimited exits
  • Self-parking day guests; valid up to ten hours and $5 per exit; in order to receive this rate, validate the parking ticket at the hotel’s Guest Services located on the second floor
  • Valet parking is available at additional rates

If the Walnut Street Garage is full, try Market Square Garage, Second and Chestnut Streets, or Locust Street Garage, 214 Locust Street. Note: there is no discounted rate available for these garages.

ADA Accommodations

Center for Schools and Communities encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.

Delay and Cancellation of the Event

In the event of inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Exhibitors are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation Policy

Confirmed exhibitors who are unable to attend the event may cancel their attendance or send a substitute in their place.
Cancel Registration | Send Substitution Information

Center for Schools and Communities reserves the right to cancel the conference.

Questions

Contact us for comments or questions about exhibiting at the 2020 Extra Learning Opportunities Conference.