The 2019 Extra Learning Opportunities Conference is a direct exposure opportunity for you to interact and discuss your services and/or products with your target market. It offers a great networking opportunity to meet other service providers and prospective customers.
Conference participants will represent all who work on behalf of children and youth in a current 21st Century Community Learning Center, including administrators, grant writers, evaluators, program directors, coordinators and staff.
Application deadline: Tuesday, February 19, 2019
All organizations must complete the online application process in order to be considered as an exhibitor. The Center reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment (if applicable) and submit your certificate of insurance. We accept only online payments by credit card. Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about setup onsite and logistics will be sent via email two weeks prior to the conference.
- Vendor $100 per table
- Nonprofit Vendor $0 (only on a space available basis)
- Government Agency $0 (only on a space available basis)
Fee includes: one skirted, draped 6-foot table; 2 chairs; waste basket; and complimentary wireless internet.
Note: Electricity may be available at select tables – please indicate your needs on the exhibitor agreement and we will do our best to accommodate your request.
There may be costs for any optional setup requests: phone, internet access (other than wireless), etc.
- Exhibits may not extend more than 12-inches from the front of the table
- Exhibits or promotional materials may not block any aisles or access ways
- Any music or lights displayed may not interfere with other exhibitors
- Meals are on your own
Wednesday, March 13
11:30 a.m. – 4:00 p.m. | Registration and Exhibit Area Open
12:00 p.m. – 4:00 p.m. | Institutes
Thursday, March 14
7:30 a.m. – 4:15 p.m. | Registration and Exhibit Area Open
8:15 a.m. – 10:00 a.m. | Welcome, Opening Remarks and Keynote Address
10:00 a.m. – 10:15 a.m. | Exhibit Exploration
10:15 a.m. – 11:45 a.m. | Workshops
11:45 a.m. – 1:00 p.m. | Exhibit Exploration and Lunch on Your Own
1:00 p.m. – 2:30 p.m. | Workshops
2:30 p.m. – 2:45 p.m. | Exhibit Exploration
2:45 p.m. – 4:15 p.m. | Workshops
4:30 p.m. – 6:30 p.m. | Pennsylvania Statewide Afterschool/Youth Development Network Annual Meeting and Reception
Exhibitor Hours and Location
- SET UP Wednesday, March 13, 2019, 9:00 a.m. – 11:30 a.m.
- Wednesday, March 13, 2019, 11:30 a.m. – 4:00 p.m.
- Thursday, March 14, 2019, 7:30 a.m. – 4:15 p.m.
All exhibitors are encouraged to set up their displays before registration begins on Wednesday at 11:30 a.m. Exhibits will be located throughout the Harrisburg Ballroom Foyer.
Exhibitors will be assigned their location based on type of vendor and date of submission of the application.
Certificate of Insurance
Upon completion of the registration process:
- Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead
- All other entities must submit a certificate of insurance (see requirements below)
Certificate of Insurance Requirements
Applicants must provide:
Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR Standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate
- All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
- All certificates must be signed by a licensed insurance broker or insurance representative
- Sub-limits shall not be less than the per occurrence limit amount required
Give this information to your insurance company and they will provide you with the required paperwork.
Exhibitors are solely responsible for shipping and handling of their materials. If materials arrive at the facility prior to Friday, March 8, 2019 storage fees may apply. If three or more boxes are shipped to the hotel, additional charges may apply. Confirmed exhibitors with shipping questions should contact Jeanette Consagra, (717) 763-1661 ext. 110.
Hold for Center for Schools and Communities
March 13-15, 2019
–ONSITE COMPANY CONTACT NAME–
Contact arrival date –XX/XX/XXXX–
One North Second Street
Harrisburg, PA 17101
One North Second Street
Harrisburg, PA 17101
Parking for conference participants is available at the Hilton Harrisburg, Walnut Street Garage, 215 Walnut Street. Rates may be subject to a $2 increase.
- Self-parking overnight guests; $10 per evening with unlimited exits
- Self-parking day guests; valid up to ten hours and $5 per exit; in order to receive this rate, validate the parking ticket at the hotel’s Guest Services located on the second floor
- Valet parking is available at additional rates
If the Walnut Street Garage is full, try Market Square Garage, Second and Chestnut Streets, or Locust Street Garage, 214 Locust Street. Note: there is no discounted rate available for these garages.
Center for Schools and Communities encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.
Delay, Cancellation and Refund Policy
Delay and Cancellation of the Event
Due to inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Exhibitors are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.
Cancellation and Refund Policy
Refunds (minus a $30 administrative/processing fee) will be granted to exhibitors who cancel their registration no later than Wednesday, February 20, 2019 via email to Debby Barry.
Refunds will not be provided to exhibitors who neither cancel nor attend the event. Confirmed exhibitors who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received by Debby Barry no later than Friday, March 8, 2019.
If the minimum number of participants has not been met by Wednesday, February 20, 2019, Center for Schools and Communities reserves the right to cancel the conference. If the Center for Schools and Communities cancels the conference, exhibitors will receive a full refund.